Jobs at Truffle

We are on the hunt for new Trufflers to join our team...

EA Job Description

Looking for a strong, proactive individual with a great sense of initiative to come on board to join our MD, Giselle as a PA/EA.

The role will be assisting with all the administrative tasks that an Executive Assistant would traditionally carry out, along with some personal organisational tasks for Giselle.

You will be working closely with our MD, Giselle, and occasionally with Ellie, our CEO. A harmonious relationship will be founded on a set of shared core values including a positive approach, honesty, willingness, resilience and general niceness!

In tandem with these values is capability and the ideal candidate will excel in the below areas:

Organisation and ability to prioritise
Time management
Tidiness across all things - all I’s dotted and all T’s crossed, in every respect
Strong copywriting (for emails that you may need to send out on Giselle's behalf)
Problem-solving
Efficiency
Common sense

Administrative tasks will apply to supporting our MD, Giselle and from time to time in managing practicalities of the broader office, such as setting up new email accounts, sharing documents, managing files, managing team access, issuing contracts and liaising with Truffle’s finance team.

General and personal admin:

Filtering emails and responding to emails that you are confident in going back to either from your own @truffle.social email address or on behalf of Giselle (we appreciate it will take some time for you to optimise your approach)
Creating new workflows to streamline processes - you must have a natural drive to produce these on your own accord without much hand-holding so using spreadsheets and researching appropriate software will be essential
Booking meetings, organising Giselle’s calendar and keeping an eye on deadlines to manage Giselle’s time efficiently, setting reminders for important tasks
Taking notes at meetings and sharing clear task lists
Organising cloud-based filing systems and documents
Travel and hotel arrangements - Ellie and Giselle both fly to New York to visit the team and clients over there and planning personal holidays may also be involved
Supporting on internal company presentations such as our quarterly full agency reports (outlining company status, wins, targets and updates)
Organising interviews with potential newbies to join our team
Managing our list of partners and booking photographers for photoshoots
Checking Giselle’s LinkedIn messages
Purchasing products (mainly online) and handling bill payments
Organising team activities and events
Supporting across personal admin
Researching important dates across the year, and helping to create content for this, and letting the team know for their clients. Building events and networking event reminders for staff to attend. As well as booking and organising these tasks.

Marketing/creative:

Please note that this role is 70-80% administrative; therefore, if you are looking for a creative role, this position is not for you. There may, however, be some ad hoc creative tasks that arise within this role that require a dynamic approach, including but not limited to the following. With time these creative roles may increase depending on capability:

General research across the industry; you will be required to present this in a succinct way to the MD.
Attending networking events with the MD - you will be considered as much a part of our team as the girls who work directly with our clients and our chosen candidate will be happy to represent the company
Helping on the creative side of new business proposals and general Truffle creds deck! Using initiative to help the team for presentations to help improve the presentations and creatives.
Helping to film and take part in TikToks.

You will need at least one year of prior work experience in the same or similar administrative role with proven experience of handling correspondence. An ability to work in a high-pressure environment is key and you will naturally assume a dynamic approach to things changing (as they so often do in our industry!).

Naturally, you will become familiar with personal information and you’ll gain an insight into the mechanics of the business so it is essential that you possess discretion and are very trustworthy. Attention to detail is also a high priority.

Efficiency is also important, with a ‘get the job done’ attitude. A good amount of gumption and general common sense too.

Essentially, your role will be to take some of the pressure off the MD and to assume accountability for some of the day-to-day administrative tasks on her behalf.

We’re looking for someone with a sparkle in their eye, who will bring a huge amount of enthusiasm and chutzpah to this role! We believe the right person will add even more pleasure and vibrancy to our culture which is a cornerstone for life at Truffle.

Is this you?

Please send your CV, cover letter and links to your social channels to pa@truffle.social

We look forward to hearing from you!

COMPANY BENEFITS